Privacy Policy

What personal data we collect and why we collect it

Subscriptions to the newsletter

If you consent to it, EFI will use personal data provided by you (such as name, email, and organisational affiliation) to give you customised newsletters and other information emails as you have requested. To further improve our services to you, EFI will collect information on which newsletters and other information emails you have received and read, as well as which links you have opened through the newsletters and other information emails.

The grounds for this processing is your consent. You can withdraw your consent at any moment by unsubscribing through a link in the newsletters you will receive.

How we use cookies

We may request cookies to be set on your device. We use cookies to let us know when you visit our websites, how you interact with us, to enrich your user experience, and to customize your relationship with our website.

We use the following cookies:

  • Essential website cookies: these cookies are strictly necessary to provide you with services available through our website and to use some of its features.
  • Google Analytics cookies: these cookies collect information that is used either in aggregate form to help us understand how our website is being used or how effective our communication campaigns are, or to help us customize our website and application for you to enhance your experience.
  • Other external services: we also use different external services like Google Webfonts and external Video providers.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Projects and other activities

If you take part, or if it is intended that you will take part, in research, policy support, or other activities together with EFI, we will process your personal data (such as name, email, organisational affiliation, CV) to implement and follow up on these activities.

The grounds for this processing is that it is required for compliance with a legal obligation to which EFI is subject, is necessary for EFI to fulfil contractual obligations, is required in order to establish a contractual relationship, or is necessary for the performance of a task carried out in the public interest.

We may collect and process your personal data for the purpose of contacting you to inquire about participation in projects or surveys/studies in relation to projects, or for dissemination of results of activities.

The grounds for this processing is that it is necessary for the performance of a task carried out in the public interest.

Events, conferences, seminars or similar

If you take part, or register to take part, in an event, conference, seminar or similar organised or supported by EFI, we will process your personal data (such as name, email, organisational affiliation) to allow for your participation and to provide you with information relating to the event. If, during the event, you choose to interact verbally or in writing e.g. by commenting or asking questions, or non-verbally, EFI will process your personal data in order to facilitate, disseminate, and follow-up on your interaction. We might also use it for further activities if we inform you specifically about this in advance of your interaction.

The grounds for this processing is that you have consented to it, or that it is necessary for the performance of a task carried out in the public interest, for compliance with a legal obligation to which EFI is subject, or for EFI to fulfil contractual obligations or is required in order to establish a contractual relationship.

Quotes, tenders, grants

If you submit a quote, a tender or an application for a grant, or if your personal data is submitted to us as part of a quote, tender or grant application, as well as any message in relation to this, we will process your personal data (such as name, address, email, CV) in order to proceed with the relevant processes according to applicable rules including evaluating the quote, tender, or grant and, where applicable, establish a contract and publishing information in this regard.

The grounds for this processing are that it is required for compliance wit a legal obligation to which EFI is subject, or is necessary for EFI to fulfil contractual obligations, or is necessary for the performance of a task carried out in the public interest, or is necessary for the purposes of the legitimate interests pursued by EFI or by a third party, especially the proper functioning of the organs and bodies of EFI, subject to the processing being proportional in relation to the legitimate interests of the data subject.

Contracts

We will process your personal data (such as name, email, address, CV, banking details needed for payment) if you are personally contracted by us to perform an assignment, or if you work on an assignment for a contractor engaged by us – or to establish such a contract.

The grounds for this processing are that it processing is necessary for compliance with a legal obligation to which EFI is subject, is necessary for EFI to fulfil contractual obligations, or is required in order to establish a contractual relationship, or is necessary for the purposes of the legitimate interests pursued by EFI or by a third party, especially the proper functioning of the organs and bodies of EFI, subject to the processing being proportional in relation to the legitimate interests of the data subject.

Donor arrangements

We will process your personal data (such as name, email, job position) if you are liaising with us on donor arrangements – including signing of arrangements, implementation, and follow-up.

The grounds for this processing is that it is necessary for compliance with a legal obligation to which EFI is subject, is necessary for EFI to fulfil contractual obligations, or is required in order to establish a contractual relationship, or is necessary for the purposes of the legitimate interests pursued by EFI or by a third party, especially the proper functioning of the organs and bodies of EFI, subject to the processing being proportional in relation to the legitimate interests of the data subject establish a contractual relationship.

Unsolicited messages/enquiries

If you send us unsolicited messages containing personal data we will process this personal data in order to take action, or to document action taken, based on the message you have sent us.

The grounds for this processing are that it is necessary for the purposes of the legitimate interests pursued by EFI or by a third party, especially the proper functioning of the organs and bodies of EFI, subject to the processing being proportional in relation to the legitimate interests of the data subject.

Who we share your data with

Personal information collected through our site is only used by FLEGT.org and EFI to improve your experience on FLEGT.org and provide subscribers with our newsletter updates. We do not share personal data with any third-party entities.

EFI is not responsible for the use of data through linked pages or embedded content.

How long we retain your data

We will only process your personal data to the extent necessary to achieve the purpose with the processing. Your personal data will not be processed for longer than is needed to fulfil the purposes of the processing.

Data protection at EFI is regulated by the EFI Data Protection Rules.

Please address any enquiries regarding data protection to dataprotection@efi.int